Wednesday, September 24, 2008

How to access Yahoo! Mail using Microsoft Outlook

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Yahoo mail and Microsoft OutlookYou can use Microsoft Outlook with many email accounts. Most Email providers such as Google's Gmail, Microsoft's Hotmail and many other providers provide free POP and SMTP access which allows you to use and integrate all your Email Accounts using Microsoft's Outlook Express. The only exception is Yahoo's Yahoo! Mail. In this day and age it is really unfortunate that Yahoo does not provide free POP and STMP access to the users of its free Yahoo! mail.

Note: Yahoo does provide free POP and SMTP access to its premium Yahoo! Mail Plus which requires a paid subscription. If you are one of those who has a Yahoo! mail Plus account, scroll down to the bottom of this article on how you can access Yahoo! Mail using Microsoft Outlook.

How to access Yahoo! Mail using Microsoft Outlook

Step 1: Download YPOPs
You need to download a small application called YPOPs. YPOPs is an application that provides POP3 and SMTP access to Yahoo! Mail. YPOPs acts as a gateway between Yahoo! Mail and Microsoft Outlook. For those who opted for the new Yahoo Mail beta are good too to use this to access Yahoo! mail using Outlook. Download YPOPs from SourceForge.

Step 2: Install YPOPs.

When configuring YPOPs, while the default settings are pretty good, I like to customize them a bit.

* In Receiving Email, under download Email Category, I choose to select just Unread email to download so that I won't download all the hundreds of emails I have.

* In Sending Email, I check Save email in Yahoo's Sent Items Folder

* In Miscellaneous, it is good to check Automatically start YPOPs! when Windows starts so that you don't have to worry about launching it everytime you launch Microsoft Outlook.

YPOPs configuration settings for Yahoo! Mail

Step 3: Configure Microsoft Outlook to access Yahoo! Mail

* For Microsoft Outlook 2003, Go to Tools –> Email Accounts.  Select Add a new email account. Click Next.  Check POP3 and click on Next

* For Microsoft Outlook 2007, go to Tools –> Account Settings and under Email click New… Under Add a new Email Account select Microsoft Exchange, POP3, IMAP, or HTTP. Then under Add new Email account, check Manually configure server settings or additional server types

* Type your name under Your Name

* Type in your Yahoo! Mail address under Email Address which is the full

* Under Incoming mail server (POP3) type in localhost.  (If localhost does not work type in instead)

* Under Outgoing mail server (SMTP) type in localhost. (If localhost does not work type in instead)

* Under Username type in your Yahoo! Mail address. For example if your email address is, then type in asmith2233. Enter your Yahoo! Mail password and check remember the password

Yahoo! mail using Microsoft Outlook settings

* Click More settings. Under Outgoing Server tab check My outgoing server(SMTP) requires authentication

* Click OK and then Next and then click Finish

Yahoo! Mail configured for Outlook Express

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Alex said...

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